Multi-outlet Retail Chain: POS & Inventory Management Integration

Multi-outlet Retail Chain: POS & Inventory Management Integration

Overview 

A 16 chain specialty retail store (now expanding to 80 locations) needed to integrate their operations with their Cloud Point of Sale devices and enable the automation of their replenishment and supply chain model. They approached ShoppinPal for solution architecture and building out the necessary integrations.

The Challenge

They had a complex supply chain process with two central warehouses and a large number of SKUs being ordered by the stores. The manual process of ordering was time consuming and the fulfillment process was subject to human errors as there was no systematic tracking process in place.

From the store managers’ perspective, the time spent on the manual ordering/receiving process, trying to track discrepancies, and account for missing stock was taking away from their primary responsibility of providing their customers a great in-store experience.

The Solution

We built an automated fulfillment system that automatically created orders for the store managers based on the in-store sales and current inventory. The app also tracks the orders from the stores to the warehouses where the person can use the app to record their shipments.

The app makes the entire process easier and trackable and seamlessly syncs with the Point of Sale system so all inventory changes are up to date.

The Result

We enabled the client to plan, document, implement, and optimize the operational process and customized it to provide the client with a flow that mirrors their physical process. The alternate options that the clients had considered ranged between $80,000 and $120,000 per year. The homegrown solution built via integrations was accomplished for $45,000 in Year 1 with running costs of $6000 from Year 2 on. ShoppinPal also provides ongoing technical support and hosting to clients.

A top-rated e-commerce platform based in Canada specializing in the wines and spirits vertical

A top-rated e-commerce platform based in Canada specializing in the wines and spirits vertical

Overview 

The Client is one of the world’s top-rated e-commerce platforms specializing in the wines and spirits vertical. They power some of the most popular wineries and have an impressive global customer base that is growing at 50% YoY.

The Challenge

Many of their existing and potential customers were using Vend as their Point of Sale solution at the cash registers in their stores and expressed a need for an integration between the two systems in order to better manage inventory. While product subscription, shipping, and other information were being maintained by the client, the inventory, customer information, and sales data were being collected at the POS. Having an easy way to synchronise the data between the two systems would ensure that the POS has the most up-to-date product and inventory data and the e-com backend gets all the relevant inventory, sales, and customer data required for many of its functions. The lack of such integration was resulting in mismatched information, inventory stockouts, unfulfilled orders, and many hours of manual effort to reconcile the two systems.

The Solution

The client engaged with link to scope, architect, and build a working, scalable, two-way integration between its own systems and Vend. We delivered the first version of the solution in 30 days with a budget of $2000 and helped on-board the first two clients. A few features for error detection were later added based on the customer feedback in order to help them catch mismatches.

The Result

The client has on-boarded 7 large Wineries since introducing the integration. We also provide full support and hosting services so that Blackboxx can focus on its core product while still providing its customers with the data sync service they really need. This has helped in increasing customer loyalty and preventing churn as the end customers are able to use their POS with their Blackboxx platform without having to make wholesale changes to their operations or migrate to a new system.

Retail Conglomerate: POS & ERP System Integration

Retail Conglomerate: POS & ERP System Integration

Overview

The client is a group of companies specializing in the distribution of internationally renowned premium brands in apparel, footwear, accessories, jewelry, and cosmetics across different markets in Europe. With a network of over 80 self owned & operated stores and 12 brand partnerships, the client is a leader in retail and distribution.

The Challenge

The group wanted to upgrade their ERP Software and install Netsuite Oneworld to streamline and manage their Wholesale and Retail businesses. They have 12 stores across the UK and Ireland that currently utilize Vend, a cloud-based point-of-sale(POS) and retail management software. They were looking for a way to integrate their POS & its related Accounting systems with Netsuite. All the sales & accounting data such as transactions, refunds, returns and store transfers from the point-of-sale needed to flow into Netsuite while the ERP would act as the master repository for product and inventory information. The integration also needed to support multiple subsidiaries and currencies(such as GBP, EURO) used by the stores in different geographies

The Solution

We implemented an integration between Netsuite and Vend which allows data to move seamlessly between the two systems. Our team worked in collaboration with the customer and the Netsuite implementation specialists to customise mappings and ensure that product, customer, sales, payments data from Vend were reflected real-time & with 100 % accuracy in Netsuite. On the Netsuite accounting front, we worked on ensuring that all data went into the correct accounts & that the General Ledger was correctly maintained, COGS were correctly reflected and P&L data was accurate

The Result

The integration is successfully functioning across the 12 stores in UK & Ireland  and has ensured smooth and seamless functioning of their Wholesale and Retail businesses resulting in significant improvements in process efficiencies, cost & time savings

Harnessing the past: Historical data migration for SMB growth

Harnessing the past: Historical data migration for SMB growth

Harnessing the story of a business’ past via the migration of historical data is not only a complex technical challenge, but a strategic necessity for SMBs – let’s delve into why.  

Understanding historical data migration
Simply put, historical data migration involves moving your data from an older system to a new one, for example from Lightspeed R to Lightspeed X. When that data is moved, the process must ensure that valuable information accumulated over time – such as customer purchasing history or sales data –  remains accessible and usable. Unlike regular data migration, which often deals with current operational data, historical data migration focuses on information that often goes back years, and in many cases forms the backbone of a business’s historical intelligence.

Why retaining older data matters
The value of historical data in business decision-making cannot be overstated. It offers insights into customer behavior, market trends, and operational efficiencies. Consider a retail company that uses historical sales data to forecast trends and manage inventory – without migrating this data to new systems, such crucial insights would be lost. Real-life examples abound where businesses have leveraged historical data for significant growth.

Challenges in historical data migration`

SMBs often face obstacles like limited technical expertise, budget constraints, and the complexity of data formats during migration. These challenges, however, can be mitigated through careful planning, employing the right tools, and possibly partnering with data migration specialists.

Historical data migration as a strategic asset
Far from being a mere IT task, data migration is integral to a business’s strategic planning. It plays a crucial role in digital transformation initiatives, helping businesses stay competitive in a data-driven world. Effective data migration ensures that SMBs can leverage their historical data to inform future business strategies and operational improvements.

Choosing the right data migration partner
Selecting a data migration service is critical. SMBs should consider factors like the provider’s expertise, their approach to data security, and the scalability of their solutions. A reliable partner can simplify the migration process, ensuring minimal disruption to business operations and maximum utilization of historical data.

In conclusion, historical data migration is a vital process for SMBs aiming to capitalize on their data assets. By effectively migrating and utilizing historical data, businesses can gain valuable insights, drive innovation, and achieve sustainable growth. As SMB owners ponder their data migration needs, understanding its strategic importance and choosing the right partner are key steps toward harnessing the full potential of their historical data

Integration marketplaces: A solution to the interoperability challenge in payments?

Integration marketplaces: A solution to the interoperability challenge in payments?

The payment sector, as has been the case many times in its history, stands at a juncture. The proliferation of diverse payment platforms, each with its unique infrastructure and capabilities, has led to a complex network of systems that businesses and consumers navigate daily.  The industry is highly competitive, with many business owners switching between payment providers frequently to be able to serve different customers at the most competitive price. This fragmentation poses a significant challenge: interoperability. 

The major payment players have also evolved in the last decade to expand beyond traditional boundaries, offering a range of services from digital wallets to cryptocurrency transactions and e-commerce services, positioning themselves as more than just a payment processors but as indispensable business partners to SMBs. Each application in the payments ecosystem operates on its own distinct protocol, making seamless interaction between payment processors and the myriad of other apps that business owners rely on for daily operations a complicated issue for many business owners. The challenge for merchants, consumers, and payment institutions is profound – how to efficiently manage transactions across this diversified landscape where the latest thing is constantly being added, without compromising on speed, security, or user experience.

Enter integration marketplaces, platforms that offer a variety of software integrations, enabling payment systems to easily and quickly work together with the other software applications that business owners rely on. These marketplaces provide a centralized hub where users of a particular payment provider can access and implement compatible integrations with a few clicks, enabling them to bolt on essential business tools, such as accounting software, e-commerce platforms, and customer relationship management systems.

The promise of integration marketplaces in payments is significant. Small business owners particularly face challenges integrating payment systems with accounting software or e-commerce platforms, leading to inefficiencies in inventory management and financial reconciliation. By switching to a payment provider that offers an integration marketplace they would be able to seamlessly integrate the payment system with other business apps, automating data transfer, reducing errors, and updating inventory in real time.  Integration marketplaces also offer a streamlined approach to managing multiple payment systems, reducing the complexity and technical challenges businesses face. By facilitating better communication between disparate payment services and other apps, these marketplaces can enhance transaction efficiency, improve data accuracy, and offer a more unified view of financial operations.

Consumers also stand to benefit from a more seamless payment experience. As businesses adopt integrated payment solutions, consumers can enjoy more flexibility and smoother transactions, whether shopping online or in-store. This enhanced customer experience can lead to increased satisfaction and loyalty.

As promising as integration marketplaces may be, they are not without challenges. One understandable concern is security. Integrating multiple payment systems through a marketplace means handling sensitive financial data, raising the stakes for data protection and fraud prevention. Marketplace providers must ensure robust security measures are in place to protect against breaches and maintain consumer trust. In addition, some payment operators are launching their own integration marketplaces, highlighting the need to find ways to collaborate tightly with other marketplaces so that their merchant acquisition funnel can keep growing without having to make heavy investments.

Integration marketplaces represent a forward-thinking approach to solving the interoperability challenge in the payments industry. By enabling different payment systems to work together more effectively, they offer the potential for more efficient, secure, and user-friendly payment experiences. As the industry continues to evolve, the role of these marketplaces will be pivotal in shaping the future of payments, balancing the need for innovation with the demands for security and consumer protection. 

The question remains: will they be the panacea for the interoperability challenge, or will they introduce new complexities in the dynamic world of payments?